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Rates and Fees (Cancellation and Installation)
UC Berkeley academic classes may use the instructional facilities at no charge during normal
business hours of the academic year (Fall and Spring semesters). After business hours and
during Summer session, academic classes are charged a rental fee of $2/person/hour.
There is a minimum fee of $160 that will be charged if the reservation fee estimate falls below $160. This fee does not apply if the reservation includes payment for at least 15 seats (i.e. If you have at least 15 people attending and you do not require special software installation, then the minimum fee is not imposed - so a reservation without special software for 20 people for three hours would be charged 20 x $2/per person x 3 hours = $120). The $160 minimum fee includes custom software installation, if applicable. If the configuration, installation, and testing of software that W&MF does not already support requires more than 4 hours, fees will be assessed at $40 per hour thereafter.
During the Summer semester, cancellations must be made a minimum of five business days before the scheduled class. Classes that fail to cancel with adequate notice will be charged a $160 late cancellation fee.
Lab Priority and Availability
Highest priority for scheduling instructional classes during the academic
year is based on agreements with schools, colleges, or departments who
assisted with the design, implementation, and/or funding of the facility.
The classes, listed in priority order are:
Classes listed above must have their schedules completed by December for the Spring semester and by July for the Fall semester. We will accept Reservation Request Forms for all classes beginning the first week in January for the following academic year. These will be prioritized in the order received. We will continue to accept reservation requests for the current semester as long as there is availability. The ten working day notice (lead time) still applies for basic facility reservations and three week lead time still applies for special facility reservations requiring special software, hardware, or class folders on the server.
During the Summer semester, all labs operate on a "first come, first served" basis. Reservations must be confirmed ten business days in advance of the reservation through a signed contract. The three week lead time still applies for facility reservations requiring special software, hardware, or class folders on our server.
Cancellation
Please contact the Instructional Scheduler at reserve@berkeley.edu or call 643-6248
if you do not plan to hold class on your reserved day. Advanced notice of at least five business days
is required so that the slot can be released to other instructional classes or general access use. Classes that fail
to appear (or appear after 15 minutes of the scheduled reservation time) without notification for a total of three
reserved dates during the semester may forfeit future scheduled reservations. Classes that fail to appear after 15
minutes of a scheduled reservation will forfeit the class time to other instructional classes or general access use
at the discretion of the Instructional Scheduler.
During the Summer semester, cancellations must be made a minimum of five business days before the scheduled class. Classes that fail to cancel with adequate notice will be charged a $160 late cancellation fee. Classes that appear more than 15 minutes after the scheduled reservation may forfeit their reservation for that day.
Drop-In Hours
During the academic year, any time a lab is open without a class scheduled will be available for instructional drop-in.
Students enrolled in a class that meets in the lab will have access to the computers during these times. Weekly hours are
posted: http://facility.berkeley.edu/reserve/class_schedule.html.
There are two types of drop-in use: exclusive drop-in and shared drop-in. During the Summer semester, the billing policy for
each of these types of drop-in use is based on the following criteria:
Note: A minimum enrollment figure of 15 will be applied for shared drop-in costs as long as the combined enrollment totals do not exceed the total number of available computers in the facility.
Class Folders
Write access to the server is only available for instructors. An instructor account can be created that allows full access to the class
folder. This lets an instructor modify, add, or delete files in the class folder. Students then have the ability to view and copy files in
the class folder without being able to alter any of the folder contents. The instructor account information must not be distributed and all
changes made to the class folder when using this account are permanent. You may request a class folder at the time of your reservation.
Student accounts will not be given write access to a class folder. However, they can utilize USB devices, CD-R, or file storage service on the web (such as WebFiles) to save coursework.
Printing
Printing is available upon request for all reservations and is limited to 200 pages per student. Printing is for reservation use only and not
for personal purposes. Monitoring of this policy will be the responsibility of the instructor. Once the printing allocation is reached,
printing will be turned off for the class. Instructors must contact the Instructional Scheduler at
reserve@berkeley.edu to request additional credit at a rate of $12.00 per student for another 200 pages each (all students in the class will be charged).
Please keep in mind that printing large sets of lecture notes can tie up the printer queue during class. Some suggestions to expedite printing for your students:
Billing
There is no charge for academic classes during the Fall and Spring semesters during normal operating hours. Following the completion of a Summer reservation
(or Fall or Spring reservation during non-business hours as determined by W&MF),
fees are calculated based on enrollment, cancellation, printing, and any damage done to the facility during class time. You must include a valid BFS COA
(Berkeley Financial Systems Chart of Account) string on the Reservation Request Form so that we can generate a Non-Payroll
Expenditure Adjustment Request (UFIN 120) for approval of final costs at the close of the semester.
If you need assistance or have questions about this policy, please contact the Instructional Scheduler: Nicole Sattler, reserve@berkeley.edu or (510) 643-6248.